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Hourly Rate Invoice (Timesheet Billing)

Enter your hours and rates on the left — totals calculate automatically. Download as PDF or PNG when ready.

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DescriptionHoursRateTotal
$0.00
$0.00
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Your Company Name
123 Business Street City, State 10001 Country
hello@yourcompany.com
+1 555 000 0000
INVOICE
INV-2025-001
Bill To
Client Name
456 Client Avenue City, State 20002
client@example.com
Issue Date
Due Date
DescriptionHoursRateTotal
Subtotal$0.00
Discount$0.00
Tax (10%)$0.00
Shipping$0.00
TOTAL DUE$0.00
Payment Details: Bank: Your Bank Name Account: 1234567890
Hours billed as recorded. Payment due within 14 days. Thank you!
Thank you for your business invoicecreatorfree.com
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How to Invoice for Hourly Work

Hourly billing is the default for consultants, tutors, developers, virtual assistants, bookkeepers, and tradespeople who cannot fix a price before knowing the scope. An hourly invoice is a standard invoice where each line shows hours worked × hourly rate instead of quantity × unit price — this builder labels the columns accordingly and multiplies them for you.

The single most important habit for hourly billing is descriptive line items. "Consulting — 12 hours" invites questions; "Consulting — discovery workshop, requirements document, and two stakeholder calls (week of June 8) — 12 hours" gets approved. Clients dispute vague hours, not documented ones.

Tips for Hourly Invoices That Get Paid Fast

  • Group hours by task or week, not one giant line for the month — detail builds trust
  • State your rounding policy — most professionals bill in 15- or 30-minute increments
  • Match the period — say which dates the invoice covers in the notes
  • Invoice frequently — weekly or biweekly invoices for hourly work are paid faster than monthly ones
  • Keep your timesheet — attach or offer it if the client wants the breakdown

Frequently Asked Questions

Can I mix hourly lines and fixed-price lines on one invoice?
Yes — each line calculates independently. Put hourly work as hours × rate and fixed items (e.g. a software license you are passing through) as quantity 1 × the fixed amount.
How do I bill partial hours?
The hours column accepts decimals: 1.5 for an hour and a half, 0.25 for fifteen minutes. State your minimum billing increment in your contract and stick to it consistently.
Should I charge different rates for different work?
Many freelancers do — e.g. a development rate and a lower rate for meetings or travel. Use a separate line per rate so the invoice stays transparent.
What if the client disputes my hours?
Send the timesheet with dates and task notes. This is why descriptive line items matter: a documented hour is rarely disputed. For ongoing clients, agree on a weekly hours cap so there are no surprises at invoice time.