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🧾 Invoice Builder
Description
Qty
Unit Price
Total
$0.00
$0.00
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Your Company Name
123 Business Street
City, State 10001
Country
hello@yourcompany.com
+1 555 000 0000
INVOICE
INV-2025-001
Bill To
Client Name
456 Client Avenue
City, State 20002
client@example.com
Issue Date
Due Date
Description
Qty
Unit Price
Total
Subtotal$0.00
Discount$0.00
Tax (10%)$0.00
Shipping$0.00
TOTAL DUE$0.00
Payment Details:
Bank: Your Bank Name
Account: 1234567890
Payment due within 30 days. Thank you for your business!
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What Is a Standard Invoice?
A standard invoice is the most widely used billing document in business. It is a formal, legally binding request for payment issued after goods have been delivered or services have been completed. Whether you are a freelancer billing a single client or a small business invoicing hundreds of customers, the standard invoice is the foundation of professional billing.
Unlike a quote (which is an offer) or a proforma invoice (which is preliminary), a standard invoice creates a real obligation for the client to pay the stated amount by the stated due date. It is the document both parties reference if a payment dispute arises, and it forms part of your official accounting and tax records.
What to Include on a Standard Invoice
Invoice number - a unique sequential identifier (e.g. INV-2025-001). Never reuse numbers.
Invoice date and due date - when the invoice was issued and when payment is expected
Your business name, address, and contact details
Client name and address - use their legal name for accounting and tax records
Line items with quantities and prices - clearly broken down for each product or service
Subtotal, taxes, discounts, and grand total
Payment details - bank account, PayPal, or other accepted payment method
Payment terms - e.g. "Net 30" or "Due within 14 days"
Frequently Asked Questions
What is the difference between an invoice and a receipt?
An invoice is a payment request sent before payment is made. A receipt is a confirmation issued after payment has been received. An invoice says "please pay this amount"; a receipt says "thank you, payment confirmed."
How long should I keep copies of my invoices?
In most countries, tax authorities require you to keep business records including invoices for 5 to 7 years. In the UK it is 6 years; in the US it is typically 3 to 7 years depending on the type of return. Download your PDFs and keep them in a dated folder as part of your records.
Can I send a digital PDF invoice instead of a paper one?
Yes. PDF invoices sent by email are legally valid in most jurisdictions and are actually preferred by most clients. Download your invoice as a PDF and attach it to an email - this is standard practice for most freelancers and small businesses today.
Do I need to include tax on a standard invoice?
It depends on whether you are registered for VAT or GST. If you are not registered, you do not charge or show tax. If you are registered, you must include your tax number and show the tax amount separately. Simply set the tax rate to 0% if tax does not apply to your situation.